Converge Notice of Annual Meeting of Shareholders
NOTICE OF CONVENING OF THE GENERAL MEETING
To: All shareholders of Converge Information and Communications Technology Solutions, Inc.
Please note that the annual meeting of shareholders of Converge Information and Communications Technology Solutions, Inc. will take place virtually or by remote communication via https://conveneagm.com/ph/convergeict_asm2022 May 27, 2022, Friday at 2 p.m.to discuss the following points:
- Call to order
- Proof of service of notice
- Attestation of presence of the quorum
- Approval of the minutes of the previous meeting
- Management report
- Presentation of the management report and ratification of the audited financial statements as of December 31, 2021
- Ratiﬁcation of all acts of the Board of Directors and Management for the period from January 1, 2021 to December 31, 2021 adopted in the normal course of business
- Election of directors, including independent directors, for the year 2022
- Appointment of external auditors
- Examination of all other matters likely to be submitted to the meeting
For the purposes of the Meeting, only shareholders of record as of May 7, 2022 (the “Record Date”) are entitled to attend and vote at such Meeting.
Given the current circumstances, the Company will waive the physical presence of shareholders at the meeting and will only allow participation in the meeting by remote communication. The vote is carried out electronically either by registering online or by giving proxy to the Chairman of the meeting.
Online participation and voting by remote communication will be available to all qualified shareholders from the date of record. Shareholders who wish to participate and vote online by remote communication must register and vote online from May 7, 2022 until May 20, 2022. The deadline for voting by remote communication and depositing proxies is May 20, 2022. able to register and vote as of May 20, 2022 may no longer vote, but may still participate by remote communication, provided such shareholders register no later than May 25, 2022. Terms of registration and validation of the 2022 General Assembly (Virtual) are willing in Annex A” notice and agenda attached to the information document.
Shareholders intending to participate by remote communication must register on https://conveneagm.com/ph/convergeict_asm2022.
Any shareholders who do not want, cannot or do not plan to attend the virtual meeting in person may choose to sign and send a valid proxy in writing to the Office of the Corporate Secretary, by email to [email protected] or in digital/electronic form at https://conveneagm.com/ph/convergeict_asm2022 no later than May 20, 2022. Proxies will be validated as of May 21, 2022.
Pursuant to the notice of the SEC dated February 16, 2022, copies of this notice, the information statement and other materials relating to the annual meeting of shareholders will be published via Manila Times and Business Mirror.
Electronic copies of the Company’s Information Statement, MD&A, SEC 17-A and other relevant documents are available on its website at https://company. convergeict.com/investor-relations/ and uploaded to the PES EDGE disclosure system.
A visual/audio recording of the meeting should be made.
April 22, 2022,
By order of the Board of Directors:
(SGD.) ELVIRA C. OQUENDO